Thank you for your interest in the Hotel Tabard Inn! To help plan your event, we have outlined our policies to assist you:

Reservations and Deposits

A policy page and a reservation confirmation form must be completed and returned to the Special Events Office to reserve any room and date. No reservation is final until these confirmation forms are received. A deposit equal to the room fee is due at this time, either by check or credit card. Please include a copy of tax exemption status at this time. The forms can be received by contacting the Special Events Director for room and date availability.
Email: specialevents@tabardinn.com Phone: 202-463-7909.

Time Limits

Daytime events are contracted for three hours unless otherwise stated. Evening events are contracted for up to six hours unless otherwise stated. The earliest an event may begin is 9:00 AM and all events must end, and rooms vacated, by 11:00 PM in consideration of our hotel guests. Any events lasting longer than the contracted time will be charged $100 per hour (minimum one hour).

Room Setup

For events with 20 people or less, wedding ceremonies, and “dual setups,” a $50 setup fee applies. Please note that clients are not permitted to move any furniture or fixtures in the rooms. Any damage to the event room will be charged to the host’s final bill for the replacement cost of the items. Any personal items brought by the host to use during the event must be removed at the end of the event. Any remaining items left in the event rooms will be donated or disposed of after one week.

Weddings, Rehearsal Dinners, and Other Special Events

The cost of renting the rooms includes the setup and breakdown of the space. The Tabard Inn provides menus cards, place cards, and votive candles. Outside vendors are welcome, and we encourage you to have someone help with your decorations. If you would like us to provide this service, there is charge of $25 per hour (minimum one hour) charged to your bill. These services include, but are not limited to, placing flower arrangements, assembling guest favors, and arranging place cards for assigned seating.

Conferences and Meetings

The cost of renting the rooms includes the setup and breakdown of the space. There is a $100 service charge for conferences lasting over four hours, and a $50 fee for “dual setups.” If you would like us to provide extra services, there is charge of $25 per hour (minimum one hour) charge to your bill. These services include, but are not limited to, extra space for “breakout” groups, resetting of furniture, tables, or equipment, and arranging packets, binders, or other meeting material.

Guarantee

In the event of a cancellation, a full refund of the deposit will only be made up to four weeks before the event. If the event is cancelled less than a week before the actual date, you will be charged for the food. If the event is cancelled less than 48 hours before the scheduled date, you will be charged for the full estimated cost.

Ordering Procedures

All groups of 15 people or more dining in one of Tabard’s private rooms are required to preorder a menu. The selections for each course, and amount of each entrée, are required one week (7 days) prior to the event. A contract estimate for food and beverage costs will be provided after the final order has been received. Any adjustments to this food and beverage contract are subject to the Special Events Manager’s approval. Note: Guests do not choose entrees the day of the event. You must submit their order in advance.

Beverages

A tended bar with sodas, juices, and water is setup at every event. You may include your choice of wine and beer from our beverage lists. You may bring your own wine or champagne, for a $20 per bottle corkage fee. No opened bottles may leave the premises. All beverages are charged on a per consumption basis and placed on the host’s final bill. Full bars and cash bars are available for a $75 set up fee, with prior arrangement. Pricing is based on the restaurant’s current prices. There is a minimum of $10 per person for cash bars. If the minimum is not met, the host will be responsible for the remainder.

Beverages

A tended bar with sodas, juices, and water is setup at every event. You may include your choice of wine and beer from our beverage lists. You may bring your own wine or champagne, for a $20 per bottle corkage fee. No opened bottles may leave the premises. All beverages are charged on a per consumption basis and placed on the host’s final bill. Full bars and cash bars are available for a $75 set up fee, with prior arrangement. Pricing is based on the restaurant’s current prices. There is a minimum of $10 per person for cash bars. If the minimum is not met, the host will be responsible for the remainder.

Final Payment

Final balances are due at the end of the event and will include 10% sales tax and 20% gratuity. A contract listing the estimated cost of the event will be provided approximately one week prior. A host signature and payment preferences are required on this contract at least 72 hours in advance of the event.